|Outlook Software Tips|
Outlook lets you set the Reply-To: header so you receive responses at a distinct, different address.
How to Share a Google Calendar with Other People
We all lead busy lives, and keeping track of appointments and events is key to maintaining your sanity. Lots of people use Google Calendar to manage their schedules, which means it’s very useful to share some of your calendars with other people, like co-workers or family members.
Maybe you’re in charge of scheduling employees’ work shifts, so you share a calendar with all the employees. Or, say you want to share a calendar with your family members so you can more easily see what everyone’s doing. Google Calendar allows you to create multiple calendars so you can share different calendars with different groups of people for different purposes.
You can either create a new calendar specifically for sharing with a specific group of people, or you can share a currently existing calendar. We’ll start with creating a new calendar to share and then show you how to share an existing calendar.
To create a new calendar, open the Google Calendar page in a browser and sign in to the Google account you want to share a calendar from. In the left pane, click the down arrow next to My calendars and select “Create new calendar” from the drop-down menu. (Alternatively, click the arrow next to an existing calendar, choose “Calendar settings”, then go to the “Share this calendar” tab.)
The Create New Calendar screen displays. Enter a name for the calendar in the “Calendar Name” box and enter a description for the calendar, if you want, in the “Description” box. Use the Location box to optionally specify a general location. We entered a Description for our calendar and left the Location box blank.
The time zone for your calendar should be automatically set to your current time zone. If not, or you want to use a different time zone, use the Calendar Time Zone section to change it.
If you want to make the calendar available to the general public, check the “Make this calendar public” box. If you choose to make your calendar public, you can also choose to hide the details by checking the “Share only my free/busy information (Hide details)” box. This will only show when your free and busy, and not reveal any other information about those times. The calendar we’re sharing in our example is a family calendar, so we’re not making it public.
NOTE: If you make your calendar public, it will be included in Google search results, so be careful what you enter on a public calendar.
In the Share with specific people section, enter the email address for one of the people you want to share your calendar with in the “Person” box. Then, select an option from the “Permission Settings” drop-down list to indicate what the person will be allowed to do with this calendar. You can allow them to only see free or busy with no details about the events (“See only free/busy”), see all the details for the events (“See all event details”), or allow them to see and make changes to events (“Make changes to events”). You can also allow the person to make changes and add people to and remove people from the sharing list
If you want the person to be able to make changes and add people to and remove people from the sharing list, select “Make changes AND manage sharing”. Be careful with this option, though. You’re giving this person the same full privileges you have with this calendar.
Click “Add Person” to share the calendar with the person.
If you want to stop sharing a calendar with someone, click the trash can icon in the Remove column in the Share with specific people section for that person. The calendar will be removed from their account.
To finish creating the new calendar you’re going to share, click “Create Calendar”. (If you’re editing an existing calendar, click the “Save” button in the same place.)
If the person you’re sharing the calendar with has not yet set up or used the Calendar associated with their Google account, a dialog box displays allowing you to send them an invitation.
Otherwise, if the person already uses the Calendar in their Google account, the calendar you shared will automatically be added to their account. That person also receives an email saying you shared a calendar with them and they can click the “View Your Calendar” link in the email to quickly access the calendar.
Your default Google Calendar and any other calendars you create are listed under My calendars in the left pane.
Calendars other people shared with you, as well as any other calendars you’ve added, are listed under Other calendars in the left pane.
How to Keep a Journal in Outlook
To get good use from the Journal in Outlook, you have to use it (details, details . . .). You can set Outlook to make Journal entries for nearly everything you do or you can shut the Journal off entirely and make no entries in it. If you put nothing in the Journal, you get nothing out.
In previous versions of Outlook, you could record everything automatically, but that feature is no longer supported in Outlook 2016. You must enter selected items manually:
For example, you may not want to record every transaction with a prospective client until you're certain you're doing business with that client. You can drag relevant email messages to the Journal for a record of serious inquiries. When you actually start doing business with a new client, you can set up automatic recording.
To manually record items in the Journal, follow these steps:
Sometimes, when you want to find a document or a record of a conversation, you don't remember what you called the document or where you stored it, but you do remember when you created or received the item. In this case, you can go to the Journal and check the date.
|10/27/15||How to Back Up or Copy Your Outlook Mail, Contacts and Other Data
Connect to your social media accountsUse the Social Network Accounts dialog to link Outlook with LinkedIn and Facebook so your contact's details will be accessible from within Outlook.
When you connect Outlook to your social media accounts, the People module can display data about your contacts and their activities.
To link a social network account to Outlook 2013, choose File > Info > Account Settings> Social Network Accounts. Connect to LinkedIn and Facebook by selecting the desired service, typing your account details, and giving Outlook permission to access your account. Now details from people in your contact list who use the social site you've added will appear in the People area of Outlook.
Export Your Outlook Contacts to a CSV File
If you move from one email program to the next, you don't want to leave your contacts behind. WhileOutlook stores everything including mail and contacts in a horrendously complicated file, exporting your contacts to a format that most other email programs and services can understand is pretty easy.
To save your contacts from Outlook to a CSV file:
Change the Default Font Face and Color in Outlook
To customize the fonts used by default for reading and composing messages as well as replies in Outlook:
Automatically Forward Email
1. From the menu bar, click Tools then choose Rules and Alerts.
2. On the Email Rules tab, select New Rule.
3. In the next pane, choose the radio button labeled Start from a blank rule then click Next. The next pane asks Which condition(s) do you want to check?
4. The next pane asks What do you want to do with the message?
5. Click Next.
6. If there are Exceptions to the rule, designate them here. (Most people skip this step.)
7. Finish the rule set up by clicking the checkbox labeled Turn on this rule.
8. Begin using the rule by clicking the Apply button.
9. The Rule is listed in the Rule list with a checkmark, indicating that it is turned on.
Sharing your Calendar
1. Open your Outlook Calendar. In the left navigation panel click Share My Calendar.
4. For each selected name, click Add to place the name in the Add Users box. When done, click OK.
How to Archive Old Mail Automatically using Outlook AutoArchive
Do you visit your email folders frequently, moving old messages to an archive folder to keep their size small? Or are you plagued by mail folders getting bigger and bigger in Outlook?
Turn on AutoArchive, and Outlook can do the job of moving older messages to an archive for you.
Archive Old Mail Automatically using Outlook AutoArchive
To turn on the AutoArchive feature in Outlook:
Tell Outlook When a Message is Old Mail
Now that you have generally turned on AutoArchive, make sure you specify on the folder level what constitutes old mail and how it should be treated.
Of course, you can also archive items manually if your main Outlook file grows too large.
How to Create an Email Signature in Outlook
Create an Email Signature in Outlook 2003
To set up an email signature in Outlook:
Quickly Preview Attachments
One handy feature of Outlook 2010 is the ability to preview attachments (PDFs, Word docs, and so on) within the email itself. This is good if you don't want to open another program just to glance over a document, or if you receive an attachment you're hesitant to download. To use this preview function, open the email, and if there's an attachment you'll see it listed next to the message as a separate tab (see the image below). Click on that tab for a quick preview! Note: you need to have Adobe Reader installed to take full advantage of this.
How To Configure GMail Account With Microsoft Outlook 2010
First of all launch MS Outlook 2010 and click the office button which is located in the left most corner, now under the Info category you will be able to see the Account Settings option, click the drop down button and choose Add Account as shown in following screenshot.
In the next step, select Email Account, enter Your Name, Email Address, and Password and clickNext.
Now sit back and relax, Outlook 2010 will do the rest for you, it will establish connection to the relevant network, search for GMail server settings and log you on to the server automatically.
It will take a couple of minutes to complete the required configuration.
Click Finish and thats all, it will take some time to download your emails.
Now use all the enhanced features of Outlook 2010 to manage your GMail inbox. Enjoy!
To set up an Exchange account auto-responder in Outlook 2007
Set Up a Distribution List in Outlook
To save a email message as a template
To compose a message using the new template:
Automatically add holidays to your Calendar . . .
On the Tools menu, click Options, click Calendar Options, and then click Add Holidays.