PowerPoint Software Tips

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Date

Tip

4/13/15

Using Two PowerPoint Slideshows
in One Presentation

There may be an occasion when you are working on a PowerPoint presentation that needs a page from a different file. Many people use copy-and-paste to get one slide into another show, but what if you need to keep template of the “other” slideshow for just that slide? Preparing a single deck with multiple templates is not hard at all.

Here’s How

Include Several Templates in One Show

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1.      From an open PowerPoint presentation, select Insert on menu bar then choose Slides from Files from the drop down menu.
2.      Select the other presentation from which you want to copy one or more slides by using the Browse button.
3.      In the Preview pane, highlight the slides to copy.
4.      To keep the original template (background) for the copied slides, click the Keep Source Formatting checkbox.
5.      Click Insert.
6.      You now have one presentation with multiple templates (backgrounds).

Copy Slides into One Template

If you want to copy the information from a different slideshow’s page but not the template, do everything exactly as above, except for step 4:
Import slides but use the open file’s background and template by simply unchecking the Keep Source Formatting checkbox so it is blank.

10/20/14

How to create animated PowerPoint background slides

Start with the slide background. Remember, we're adding an animation to the template of the slide not an animation on the slide itself. When you add an animation to the background or MASTER slide, it will play across all slides.

  1. Go to the View menu. Choose Master, and then Slide Master.

  2. If you want a small animation to play in one corner of all your slides, go to the Insertmenu, choose Movies and Sounds... and choose either Movie from Clip Organizer orMovie from File (if you have your own).

  3. Place the animation on the slide where you want it to be displayed.

  4. Click the Shift key + F5 key to preview your slide. Press the Esc key when you are done previewing it.

  5. If you want the entire background to be animated, (we don't suggest doing this for all slides - it will detract from the presentation itself and good design), but you could animate the background of your title slide in PowerPoint 2003. Again, go to the View menu. Choose Master and then Slide Master.

  6. Now, go to the Insert menu and choose New Title Master.

  7. You will need a tiled animated gif - like the one used in the free download above "Starry Background". Searching out on the Net you can find many free animated backgrounds by looking at various search engines. You can also find samples at Brainy Betty by clicking this page.

  8. RIGHT - Click on any blank part of the slide and choose Background... and use the Drop down box to choose Fill Effects.

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  1. Pick the Texture tab and then, the Other Texture... button at the bottom.

  2. Navigate in your system and go find your tiled animated gif background.

  3. Choose it.

  4. Click the Shift key and F5 key to preview it and choose Esc to end the preview.

  5. Save your presentation and go to the View menu and choose Normal to get back to adding content to your slides.

10/14/14

2. Insert Images into a Circle, a Heart, or Any Shape

Break images out of their square boxes.

Break images out of their square boxes.You can create an image embedded in nearly any kind of shape in Microsoft Word. To see this feature at work, choose Insert, Shapes and select a shape--say, the ellipse. Hold the Shift key as you do this, to draw a perfect circle. Once you've selected the shape, theDrawing Tools tab appears. From the Format tab, select Shape Fill, Picture; select a picture to use; and click Insert. You can do this with any built-in shape. You can also create your own custom shapes by using the Curve or Freeform tools and then fill them with images, too.

If your image looks out of proportion inside the shape, select the shape, right-click it, and choose Format Shape. Click the Crop option and, if your image is stretched so that everything is taller than it should be, increase the Picture Position: Width setting. Likewise, if the image is stretched so that it is wider than it should be, increase the Picture Position: Height setting. If you increase both the Width setting and the Height setting, you can adjust the position of the image in the shape by using the Offset options. DeselectRotate with Shape if you want the image to remain horizontal even if you rotate the shape.

Click one of the Fill options in the 'Picture or texture fill area' to alter the image transparency inside the shape.

4/8/14

Using Two PowerPoint Slideshows in One Presentation

Here’s How

Include Several Templates in One Show

1.      From an open PowerPoint presentation, select Insert on menu bar then choose Slides from Files from the drop down menu.
2.      Select the other presentation from which you want to copy one or more slides by using the Browse button.
3.      In the Preview pane, highlight the slides to copy.
4.      To keep the original template (background) for the copied slides, click the Keep Source Formatting checkbox.
5.      Click Insert.
6.      You now have one presentation with multiple templates (backgrounds).

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Copy Slides into One Template

If you want to copy the information from a different slideshow’s page but not the template, do everything exactly as above, except for step 4:
Import slides but use the open file’s background and template by simply unchecking the Keep Source Formatting checkbox so it is blank.
That’s it!

11/25/13

Adding speaker notes to a presentation

When making a presentation many people like to have their notes handy. PowerPoint lets you keep notes for each slide, print them for reference during a slide show or to provide audience handouts.  

This edition of the Weekly Wonders reviews the power of Notes in PowerPoint.

Here’s How

Entering Notes
Open a presentation, making sure it is in Normal View (from the menu bar select View, Normal). The section below your slide is the Notes pane. Use the Notes section to enter your speaker notes or comments to accompany slides on handouts.
Notes can include text and images—even charts and images that are not in the slideshow.

 

Print the Notes pages from the menu bar by selecting File, Print then and choosing Notes Pages and OK.

You can print these for your reference as speaker notes during a presentation or as handouts to an audience. Sometimes people even print the notes as a report to management.

 

Every notes page shows an image of a slide, along with the notes that go with that slide. Notes pages include all of presentation slides and their related notes:
1.      Each slide prints on its own page.
2.      The slide image prints on the upper portion of the page.
3.      The slide’s related notes print beneath the slide image, continuing onto a second page if needed.
4.      Graphics in the notes panel will print on the lower half of the page as expected, just as images in the slide will print in the upper section of the page.

 

  • Edits to a single note pane will apply to only that page, just like edits on a slide panel will affect only that slide.
6/21/13

The Mighty Control Key

  • Hold down the CTRL key while clicking the slide show view button when you are editing a slide show. This will open a preview window so you can see that slide in slide show mode.

  • Hold down the CTRL key while dragging an existing Guide to create a new guide.

  • Hold down the CTRL key while turning the wheel on the mouse to zoom in and out of the slide

  • Hold down the CTRL key plus the HOME key to go to the first slide

  • Hold down the CTRL key plus the END key to go to the last slide in your presentation

  • CTRL + A (on the Slides tab) to select all objects

  • CTRL + A (in slide sorter view) to select all slides

  • CTRL + A (on the Outline tab) to select all text in your slide show

  • CTRL + B to apply bold formatting

  • CTRL + C to copy the selected object

  • CTRL + D to duplicate (make a copy of) the selected slide

  • CTRL + E to center a paragraph

  • CTRL + F to find text

  • CTRL + G to open the grids and guidelines dialog box

  • CTRL + H to replace text

  • CTRL + I to apply italic formatting

  • CTRL + J to justify a paragraph (full alignment)

  • CTRL + K to insert a hyperlink

  • CTRL + L to left align a paragraph

  • CTRL + M to insert a new slide

  • CTRL + N to create a new presentation

  • CTRL + O to open an existing presentation

  • CTRL + P to print a presentation

  • CTRL + Q to quit PowerPoint

  • CTRL + R to right align a paragraph

  • CTRL + S to save a presentation

  • CTRL + T to change the formatting of characters between sentence, lowercase, and uppercase

  • CTRL + U to apply underline formatting

  • CTRL + V to paste a cut or copied object

  • CTRL + W to close a presentation

  • CTRL + X to cut a selected objected

  • CTRL + Y to redo or repeat an action

  • CTRL + Z to undo the last action

  • CTRL + Equal Sign to apply subscript formatting

  • CTRL + SHIFT + Plus Sign to apply superscript formatting

  • CTRL + Space Bar to remove subscript and superscript

2/3/12

Have you ever wanted to be able to run a PowerPoint slideshow in a window? 

There is a simple way to do this by adding a button to the Quick Access Toolbar.  Here’s how:

  • Click the Microsoft Office button Description: http://www.createthefuture.com/microsoft_office_button.gif
  • Click the PowerPoint Options button at the bottom
  • Click  Customize in the left pane
  • Under Choose commands from, select Commands Not in the Ribbon
  • Scroll down and select Slide Show in a Window
  • Click Add to add this button to the Quick Access Toolbar
  • Click OK
To run a slideshow in a window simply click this button on the Quick Access Toolbar Description: PowerPoint_Slideshow_in_Win.jpg  Use cursor arrow keys to move between slides.
12/2/11 A Summary Slide

With PowerPoint, you can quickly add a Summary Slide to your presentation. This Summary Slide can be placed at the first of your presentation as an introduction, or it can be moved to the end of your presentation as a conclusion or review slide. The summary slide is created from the titles of the other slides:

  1. On the View menu, click Slide Sorter.
  2. Select the slides with the titles you want to use. To select multiple slides, hold down CTRL and click the slides you want. (Be sure to select the slides that will best summarize your presentation.)
  3. On the Slide Sorter toolbar, click the Summary Slide button ( PowerPoint ).
  4. A new slide, titled "Summary Slide," appears in front of the first selected slide.
  5. Edit this slide and/or move it to the desired location in your slide show.
7/15/11

Change Slide Background in PowerPoint 2007

Regardless of which design theme you have chosen, you can also change the background to a variety of options which work with your design.

To  change the background:

  • Click the Design tab on the Ribbon

  • In the Background group, click the arrow next to Background Styles

  • Click a new background style

6/10/11

Here's how to create duplicate slides in PowerPoint 2007:

  • In Normal view or Slide Sorter view make sure the slides you want to duplicate are selected From the Home tab on the Ribbon in the Slides group click the small arrow beside New Slide
  • From the drop-down menu select Duplicate Selected Slides

The new slides are inserted after the current slide.  If you use Slide Sorter view you can select and duplicate more than one slide at a time.

5/13/11

Playing Sounds Across Slides in PowerPoint

One of the most frequently asked questions in my PowerPoint workshops is how to play sounds across slides. Sounds stop playing when you move to the next slide. If you want them to play across multiple slides or even for the entire presentation, try this:

  • Go to the slide where you want the sound to begin playing
  • Choose Insert, Movies and Sounds,
  • Click Sound from Clip Organizer (or Sound from File) to insert the sound. If you don't want the sound icon to appear in the slide show, drag it just off the slide.
  • Click yes when asked if you want the sound to play automatically. If you are not asked this, don't worry, the next steps will let you set that (or double-check the settings if you were asked and said yes.)
  • Right-click the sound's icon and pick Custom Animation from the popup menu. The Custom Animation pane will open and your sound file should be listed.
  • Click the arrow directly to the right of the sound icon to pull down the various options.
  • Select Effect Options, and on the Effects tab, click the radio button beside Stop Playing after XXX slides. Put 999 in the box so the track will play throughout all your slides, even if you go back and forth among slides. PowerPoint considers each transition a "slide," so you want to put a large number in there.
  • Check the settings in the Timing tab. To play automatically, the timing should be set to Start After Previous with a 0-second delay.Click OK to close the dialog box.